Here at Sheffield Convention Bureau we’re dedicated to making life as easy as possible for you. Planning an event can often seem overwhelming especially if you have to trawl through a formal bidding process. That’s why we are here to help you every step of the way- or as and when you need us.
During the initial stages when you are considering a bid and exploring the opportunities we will help you narrow down suitable venues and arrange visits. We will accompany you to offer our advice on how they best fit your brief. We can share best practice information to help you develop your bid, learning from the success of other bids. We can provide a wealth of local contacts who can offer additional services or expertise.
Once you are ready to formalise you bid we can provide a more specific and comprehensive venue search presenting you with availability (including avoiding event clashes) and negotiated rates and even help you prepare your budget. Subject to certain criteria, we can obtain letters of support from Local Authorities or local industry experts. We can support the bid document with images or information and can assist with face to face presentations.
It may prove useful to provide travel and accommodation information for the bid. Sheffield Convention Bureau works with all hotels and accommodation providers as well as rail and travel operators into our region to offer various options for booking accommodation and travel at advantageous rates and can even organise exclusive arrangements for the event.
Enhancing the appeal of the event for partners and families can be especially attractive when planning a bid. Consider offering extended visit options and partner programmes, or day trips and evening events to facilitate the visit. Our team have lots of popular ideas or can tailor something specific for you.
During the initial or final stages of the bid, the organising committee may wish to visit the proposed destination, venues and accommodation facilities. Our team can organise a programme of visits, be present and provide a full showcase of the destination. We can also use our relationships with venues and suppliers to request discounts or upgrades on travel and accommodation for visiting committee members.
Once you have the green light we will ensure that contracts are prepared and accommodation and travel booking channels are ready to go live for your delegates. We will ensure you have dedicated contacts at all the venues involved.
We can help you in maximising PR for the event through our existing media networks. In many cases we can also support you with marketing materials and general logistics if you are required to promote the destination at a preceding event.
Our team will keep in contact with you right up until your event, throughout it and afterwards.
Enhancing the visitor experience is all part of delivering a successful event. We can offer advance and on arrival visitor information such as destination maps, guides, rail travel, tickets for our local tram network, event information, eating out recommendations and much more.
We offer incentives for every type of conference and delegate. There’s rock climbing, mountain biking or paragliding in the Peaks and Pennines, guided tours of magnificent stately homes, tickets to international concerts or race day corporate hospitality (including the famous St Leger Festival). It’s why Sheffield was chosen by the UK Microsoft Challenge. Discover more below – with the world’s only indoor bungee jump…the world’s largest bouldering wall…plus a myriad of absorbing activities to bond colleagues and clients alike, you’ll soon see why our region is a conference magnet.
At Magna you can tackle the ‘awesome foursome’ - the world’s only indoor bungee jump, parachute, abseil and zip wire descent. Or try a circus skills workshop and fly from the roof on silks. Burn off some energy with quad or mountain biking and shooting in the Peak District- or chase sheep and ducks at Chatsworth!
The Peak District National Park and the Pennines offer endless opportunities for adventure and team building.
Go gritstone climbing with expert tutors in the Peak District, try mountain biking on a Mud and Grit day or opt for a survival skills course. Orienteering quests are increasingly popular too, and Mountain Navigation courses and horse trekking are great for confidence boosting.
Speedboating, water skiing, windsurfing and canoeing are great options at places such as Rother Valley Country Park.
Book a day at the races at Doncaster Racecourse where you can catch the St Leger Festival and the Lincoln amongst other meets.
Night Golf with SIV Golf is another must, or you can try quad bikes and buggy rallying in the Peak District or all-season skiing at Sheffield Ski Village.
There’s football at Sheffield Wednesday – not to mention Sheffield FC, the world’s oldest football club. And you can watch world class athletes at a varied season of International athletics in this region too.